Privacy Policy
Last updated: August 27, 2026
Initial Rose respects the privacy of the individuals and businesses we communicate and work with.
This Privacy Policy explains what information Initial Rose currently collects through this website, enquiries, business discussions and transactions, how that information is used and stored, and when it may be shared with parties involved in a transaction.
1. Who handles your information
Initial Rose is responsible for the personal information described in this Privacy Policy.
Business name: Initial Rose
Contact: contact@initialrose.com
2. Information we collect
Enquiries and business communications
Initial Rose currently receives enquiries primarily by email.
When you contact us, we may receive information that you choose to provide, including:
- your name
- company or business name
- department or position
- email address
- telephone number or other contact details
- information about products, technologies or business opportunities
- information relating to commercial discussions or proposed transactions
- documents, images or other files that you provide
The website does not currently use a contact form.
Information relating to business transactions
When discussions develop into a commercial transaction, Initial Rose may process information necessary to carry out that transaction, including:
- business contact information
- quotation and order information
- contractual information
- billing and payment information
- shipping and delivery information
- communications relating to the transaction
Website usage information
Initial Rose uses Google Analytics to understand how this website is used.
Google Analytics may process information such as:
- pages viewed
- date and time of access
- referral source
- browser and device information
- IP address and related technical information
- identifiers generated through Google Analytics cookies
Initial Rose also uses Google Search Console to review information about the website’s performance in Google Search, including search queries, impressions, clicks and search result performance.
3. How we use information
Initial Rose uses the information described above for purposes directly related to its business activities, including:
- responding to enquiries
- communicating with domestic suppliers, overseas buyers and distribution partners
- preparing and conducting business discussions
- reviewing product, supply and transaction information
- preparing information required for proposals and commercial discussions
- preparing and carrying out contracts
- issuing invoices and receiving payments
- arranging products, shipping and other transaction requirements
- supporting ongoing commercial relationships and repeat transactions
- working with logistics, customs, legal, tax or other specialist professionals where their involvement is required for a transaction
- understanding website usage and search performance
- improving the structure, content and usability of the website
- keeping records where required for business or legal purposes
Initial Rose does not use personal information without limitation or for purposes unrelated to the reason for which it was obtained.
4. Sharing information in connection with transactions
International business transactions can involve several parties with different responsibilities.
Where necessary to carry out a business discussion or transaction, Initial Rose may share relevant information with parties such as:
- domestic suppliers
- overseas buyers
- distribution partners
- international logistics and delivery providers
- customs-related service providers and specialists
- legal and tax professionals
- other professional service providers directly involved in the transaction
Information is shared according to the role each party performs and within the scope required for the relevant business discussion or transaction.
Where information needs to be shared with an overseas buyer, distribution partner, professional or service provider located outside Japan, Initial Rose handles that information in accordance with applicable requirements.
5. How information is stored and managed
Email sent to contact@initialrose.com is received and managed through services used by Initial Rose for business communications.
Initial Rose also uses the following services to store and manage information relating to business discussions and transactions:
- Google Drive
- Google Sheets
- Notion
Information stored through these services may be processed or stored on systems operated by their respective service providers.
Initial Rose uses:
- Google Analytics for website usage analysis
- Google Search Console for search performance analysis
6. Retention of information
Initial Rose retains personal information for the period necessary to fulfil the purpose for which it was obtained and for any period required by applicable law.
Information that is no longer required is deleted or otherwise disposed of appropriately, unless there is a legitimate business or legal reason to retain it.
7. Information security
Initial Rose takes reasonable measures appropriate to the nature and scale of the business to reduce the risk of unauthorised access, loss, disclosure, alteration or misuse of personal information.
These measures apply to the services and devices used to receive, store and manage business information.
Detailed security configurations and other information that could compromise the effectiveness of security measures are not publicly disclosed.
8. Google Analytics and cookies
Initial Rose currently uses Google Analytics to understand how visitors use this website.
Google Analytics uses cookies to distinguish users and maintain session information.
The principal Google Analytics cookies currently associated with this website include:
| Cookie | Provider | Purpose | Duration |
|---|---|---|---|
_ga | Google Analytics | Distinguishes users for analytics purposes | 2 years |
_ga_<container-id> | Google Analytics | Maintains session-related analytics information | 2 years |
The actual operation of these cookies may also be affected by browser settings and technical restrictions imposed by the user’s browser or device.
Initial Rose does not currently use:
- Google Ads tracking tags
- Meta Pixel
- remarketing or retargeting advertising tags
9. Managing cookies
You can delete or restrict cookies through the settings of your browser.
Disabling cookies may affect the way certain website functions operate.
10. Your personal information
Subject to applicable law, you may contact Initial Rose regarding personal information held about you, including requests relating to:
- access
- correction
- updating
- deletion
- restriction or cessation of use
Where necessary, Initial Rose may ask for information sufficient to confirm the identity of the person making the request before responding.
Requests regarding personal information can be sent to:
11. Changes to this Privacy Policy
This Privacy Policy reflects the data handling practices currently used by Initial Rose.
When the way Initial Rose collects, uses, stores or shares information changes, this Privacy Policy will be reviewed and updated accordingly.
The date shown at the top of this page identifies the current published version.
© 2026 Initial Rose. All rights reserved.